Helpful reminders for day of the event logistics.

Detailed Schedule

This Google Sheet has the detailed schedule which we’ll also print for staff to have on hand during the event.

MCs

• 8:45 - 10:45 - Chris E. for keynote, Jupyter talk
• 11:00 - 14:00 - Tony F. for morning long talks, lightning talks, and lunch announcements
• 14:15 - 15:15 - Devin S. afternoon long talks
• 15:30 - 17:00 - Chris C. afternoon lightning talks
• 17:00 - 17:10 - Ginny G. closing

Morning Announcements

• Folded into the intro covering, but not limited to:

  • Code of conduct
  • Reminder that speakers should test connection to projector
  • Identification of the on-deck area for speakers and reminder of when to go there (start of preceding lightning talk or end of a preceding long talk)
  • Facilities info (bathrooms, wifi, etc.)
  • Rough schedule
  • Gitter (+ Etherpad or Google Doc?)
  • Staff identification (including A/V pro)
  • Help for people that want to start using or contributing to Jupyter at the end of the day
  • Use #trianglejupyter for social media

Long Talks

Long talks should last between 20 and 25 minutes. We must move from one long talk to the next every 30 minutes to stay on schedule!

• Long talks should have a timekeeper which can be a session helper or the MC.
• The timekeeper should identify themselves to speakers so they know where to look for time signals.
• The MC should briefly introduce the speaker.
• The timekeeper should let the presenter know when 20 minutes are up.
• The timekeeper should have the presenter wrap-up when 25 minutes are up or play an audible alarm.
• The MC should field questions from the audience at the end of the talk, but leave enough time for the next speaker to setup.

Lightning Talks

Lightning talks should last between 5 and 8 minutes. We must move from one lightning talk to the next every 10 minutes to stay on schedule!

• Lightning talks should have a timekeeper which can be a session helper or the MC.
• The timekeeper should identify themselves to speakers so they know where to look for time signals.
• The MC should ask the audience to hold questions until the end of each talk.
• The MC should very briefly introduce the lightning talk speaker.
• The timekeeper should signal when 5 minutes are up.
• The timekeeper should have a device (laptop, phone) that plays a loud alarm when 8 minutes are up.
• The MC should field a question or two from the audience while the speaker unplugs their device and the next speaker sets up.
• If the presenter struggles to get their presentation showing, the MC should ask the presenter to step off stage, work with the A/V profesional, and try again at the end of the block of talks.

Lunch Announcements

• Diveplane will be giving demos at a table by registration.
• Reminder for presenters to link their slides from the JupyterDay site (PR or post a link somewhere anyone else can do it)
• #trianglejupyter for social media

Closing Announcements

• Thanks for coming
• Please fill out a questionnare on JupyterDay in the Triangle website to help us plan and improve upon potential future events
• Reminder that Pete, Tony, (anyone else who wants to help) will be available until 6 PM to help anyone that would like to get starting using or contributing to Jupyter.